Applications Of Management Information System Information Technology Essay

Applications Of Management Information System Information Technology Essay present is analysis of the MIS in food get away and marketing fellowship Sainsbury. In this report on that point is instruction about the managing governing body of Sainsbury that how they manage their education corpse to run the plaque. This report is discussion of the importance of managing information placement in the Sainsbury focusing gat the three main(prenominal) aspects of study information ashes. These aspects covers that how to provide information across the divers(a) departments of an formation, how information system facilitates the decision fashioning cultivate and how its applications serves as the efficient convey to run the mingled business processes. It in interchangeable manner concludes that how an organisation related to management information system and to improve this system in order to look at the organisation more(prenominal) efficient with the mentioned recommenda tions.Managing information is a process which provides required information mappingd to mange an organisation. This system use to analyse the information regarded to various parts of the organisation in operational activities. This term is used to justify the group of information management methods which argon tied to patronise the human decision making the examples of these are Decision Support System, Expert System and decision maker information System.MIS is described as the planed system used to collect process, sort and disseminate the data in the form of information used to run the functions of management.A marketing information system is consisting of people, equipment and mathematical processs to gather, sort, analyze, evaluate distributive needed and accurate information to marketing decision maker (Philip Kotler, 2000)For understanding the Managing Information System ( Prof. Allen Lee. ,1999) states that the various researches in the information system is more than th e technological system or social system or even both simultaneously. Instead of this it also investigates the procedure that happens when these two features interact with each other.Process of MISUserProcessesManagingInformationProcessData I InformationFlows FlowsDecisionsManaging information processMainly managing information is a computer innovationd system which provides the various tools for organising, evaluating, decision making and running the various departments of a ships company. This system give-up the ghost tellingly to provide present ancient and predictive information. MIS scat with the software product system which help to facilitate the decision making, used database to store data resources, Decision support system, management for people and ensure application and the computerised process which help the departments to run goodly.Importance of MISManaging information system is used to collect the information regarding the following studysRecording the data re lated to the support function.Data regarding sales and ordersInformation of purchasedPayroll information.Account informationInformation related to the various business plans and risk management.Information related to customer affinity management.In monitoring the performance of production.In decision making process.Applications of Management Information SystemWhat is an Information system?Information systemInformation system is that area which is concerned with the strategic, managerial includes and operational activities. Which the processing, gathering, storing, distribution and use of information and the engineering related to the situation in an organisation. In information system there is people, data, procedures, hardware and software system which are used to collect and analyse the digital.According to Silver Et.al (2004) an information system is implemented within an organisation for the means of improving the effectiveness and efficiently of the company. There are capabili ties of information system and characteristics of the organisation, its work system, its people, and its development and implementation methodology gets together to determine the extent by which the desired purpose is achieved.Importance of information systemFollowing are the main features which indicate the importance of the managing information system.Operational excellenceNew product, function and business modelsSurvival day to dayCompetitive advantageImproved decision makingInformation systems regarded as the base of running the business. E really diligence incorporate with the information system as it plays a vital role in increasing the productivity. Is usually providing the bas e for new production, ways to run the business, providing services that provide lots of strategic advantages to the company.An information system is that professional system which related to the strategically, managerial and operational level activities and used to collect the information, store it a nd use that information and the technologies used in it.Source Project Management for Information 3rd Ed. Prentice hall ( Cadle, J., and Donald, Y., 2001)In business each and every area is depend on the successful collection, storage and application of the information. Clearly information is a collection of data which includes fact and statics. This data collected is incessantly applicable to the particular problem and decisions. T systems are principally computer based here we sewer make the example of data about the different products in account department. The data remain data until this data is use to solve the problem, make decision and answer a question.An information system is used to 1. join on the organisational efficiency.2. Helping in staying ahead to the competitors.3. Finding new customers4. Planning organising leading and controlling the organisation.As there is a continuous development in the engine room large scale. Information management are mainly computer ba sed system which are use to access the consumer product and data. now days ecommerce technology carry on the various business processes using electronic formats, internets, software developed by the companies of their own as the internet constrain widely used.( McKenna, 2002, 142).an effective information system depend upon the interconnection of the various systems . the system even influence the customer loyalty as it gives the pathway to provide good and alter services to them .According to (Mckeena,2002)that if these various systems are interconnected e.g. there is interconnection of Kiosks, cell phones , computers, laptops, car systems this results that the customer be jazz more loyal dependent on them. Sainsbury having an gather ink to use this system manually.The relationship between an organisational structure and IT system I snot a simple as one think (Eral,1998) there is always a need of new tools and innovation techniques which are used to manage , interpret and compr ehend the existing environment( Beard, 1999).BACKGROUND of companyJ. Sainsbury plcJ Sainsbury plc is a tralatitious food sell company. This company is the 3rd largest company in the filament of supermarket of UK. Sainsbury serves in these areas of supermarket, convince stores and Sainsbury bank etc The Sainsbury was founded in 1869 by John James Sainsbury and his wife Marry Ann. They sustain the stagey of great products at fair prices and customer services at heart. As this company was traditional its Information System is also traditional. In 2002 when Sir Peter Davis took the charge of CEO of the company, the information system of the company was at mess. There was still use of window 3.1 at the pc of the company and the provider of emails was that old green screen mainframe based system. Then the IT system of Sainsbury was under invested and its superpower to respond quickly is impacted by this e.g. the main rival for Sainsbury i.e. Tesco who launched successful club card l oyalty scheme , but for this Sainsbury took 16 months to respond . Instead for this they are on the way to improving and evolution in order to give the customers good and quick services. According to the (Annual Report, 2005) it is the major food retail drawstring in the Britain. At present there is approximately153, 000employes work there which of them 32% rate full time and for their recovery plan they are going to recruit 3000 extra staff for their recovery plan mainly focus at the customer services (Philip Hampton, Annual Report, 2005).For the further improvement the It system of the company needed to be updated. In order to achieve this trade union movement the company decide to update the entire. IT system has giant deal with Accenture for seven tears for 1.8 Billion. The business transformation director and CIO Margreta Miller took charge for managing relationship with the Accenture bunghole have an eagle eye over the whole process. In his interview with Information Age sh e tells that how they are going to manage their information system in coming future. (www.sainsburys.co.uk)Management Information system in SainsburyAlmost at present all companies have their own Information systems or management. For the various purposes like accounting, banal control and marketing monitor are very common in all. Due to the transfer of power of technology the information system become necessary for the business firms. Information is regarded as the heart beat of an organisation. Without information system a company cannot survive (Papow, 1998).The management information system in Sainsbury was traditional but now there are lots of new innovations regarding this. As the management information system perform main function of the organisation like data collection, data storage, and retrieval of data. The key aspect of a company in only depend upon the technology used by them (Hugo 2006, P.103, 104).due to this Sainsbury come forward to update its information system i n advance way. Following are the main aspects of managing information in the Sainsbury.Beside all the things an information system is such that it can be enable to create the website of the company as in these days for online stores it is necessary to have a website of their own (Boyson Harrington 2004) management information system is useful in three main areas as As a provider for information across the various departments of the company. Facilitates the decision making process at the three tiers of management. Serve as the efficient means for managing business processes.As the name implies the information system provide the information regarding the various departments of the Sainsbury.Following systems are used to provide this informationSupply chain strategy of SainsburyIn the supply chain strategy the Sainsbury plc replaces the existing system with new sot wares in order to make the supply chain process more defined there is innovation of Ware House management in the company . The company has the mold of 4.5 Euro Billion projects for this. It is bigger step towards the latest technology implementation.Sainsbury Information Direct (SID) according to the present situation all the Sainsburys SCSs are updated with new hardware and software system all these works are hired manled by the SID.SID an outcome of integrating the principles of the company into easy and smart web accession which is very useful for the customers as well as for the company.PDSIt is performance data site which runs to provide the every useful information about the stocks in control, supplier services, customer availability, sales and depend etc. PDS is used in order to gather all the information regarding these areas.EmptoriousIt is an integrated system which has the password control system that ensure that only suppliers and haulers and see their own data is this. Emptorium has all the information about the transport management of the company. This system is even used to calculat e all the expenses which have to be give to the suppliers and to the haulers.Ware house managementSainsbury has the integrated and top ranked WHM (ware house management). In to work faster they have to consider at the supply chain management system and fro the supply chain management system is implemented.RFID systemThe earlier use of this technology was in US Military to locate the localize of the enemy. (Mayfield, 2002)From the year 1980 the use of RFID becomes commercial. (Jones, 2004)This is technology which is used the radio frequency to identify the items. (Jones et.2004). RFID is consisting of a small chip which is inserted into the small tags which are attached to the products. And these have the ability to respond the various frequencies that stored in the tag system then through the computer all data processed is then collected, (Attaran, 2007).Use of RFID in retailing processAs the bar code system is quite common in the retail industry for last 25 years. By this the pro duct can be scanned easily. But if the bar code is damaged or tampered in cant be possible to read that bar code. On the other hand in RFID there e is no such situation. It can identify multiple items at one time. So the RFID is very effective in the retailing process for the company.Information System in the decision making process at three tiers of management levelDecision making process is very important part of the company but this part is purely depend upon the information system of the company information regarding the various departments and financial areas used to make the decisions.Decision making at three levels of managementAlerts and Resolution Management System (ARS)This is web based system used by the Sainsbury. This system enables the company to know the is he the position of the company. It helps to locate the top position for any business issue that can be arise, affect the relationship at work and to increase the supply chain management. There is indirect relation regarding the performance management. As an organisation Sainsbury is aware of that the importance of communication is the key to supply chain management.ARM feature to provide the performance data which includes reports and alerts and this information then manages the problems by sending the alerts to Sainsbury. These Informational alerts are very useful to get the results regarding the various departments. by the collection these results a management resolution cycle and the recipients work together to solve problems(Supply Chain Management Review, 2004) certain level, the Sainsburys buyer and supplier are cognizant why there is a problems and where it stems from. So if there is a problem Sainsburys can work through that problem with the supplier with all parties having the same base information (Mike Quinn, CEO Epos 2005).EDI Cost File Exchange (CFE)CFE is the process in which there is regular check of cost price of the product in their RMS. If these prices are not same then tha t organisation will not paid to their suppliers. This supplier CFE information is transmitted every weekly through EDI. BenefitsIn addition to all the financial information is also very important in the decision making process as the data or information collected give the clear idea about the growth, expenditure , sales , profit/ loss etc.Profitability RatiosAccording to Maclaney and Atrill (2002) the profitability ratio clear gives the idea that success of the company the profitability ratios of SainsburyProfitability Ratios20042003Return on Capital Employed8.53%9.29%Return on Equity7.64%8.95%Gross Profit boundary line8.65%8.14%Net Profit Margin3.91%4.25%Information system in business processFor the business process the importance of the information system cant be defined. It is base for all the processes as each and every process can be handled with the information provided. For a successful business information technology should be efficient and must be up-to-date as it provide s the data to the managerial process through the tactical and operational level. Management information system is an effective tool for process the business.ConclusionFrom the above matter it is concluded that the managing information system is the heart of the business. A business cant live without it and even its form also affects the condition of the company. In Sainsbury plc there is new updated m information system which includes the new technological innovations. The acquisition if IT system is remarkable steps towards the making of organisation strong and give path to position in the competition. This is the IT system that covers all the areas like information of various departments, decision making process and to run the business process in an effective way. There is some fluctuation due to supply chain management. The thing is that supply chain become more difficult for the retailing food.RecommendationsThe company has to apply the information technology for the improvemen t to its relationship and connection with different area in the supply chain management.Mega portal can be used as it is online and internet based information and services which can easily accessed by using the different devices like ain computers and cell phones. It can help the manger handle all the information in better way.The company has to make the unified data picture regarding the various transaction of the company.As the manager has the responsibility to see the customer value they must provide the enough products on the shelves and the arrangement of the short queues.The Sainsbury should have the stock in back warehouse so that when the product is out of stock the customer should not wait until this information pass though the whole system and May takes days for it.They must emphasise over to boost their sales to meet their objectives. They have to be focused on more marketing of the products. They have the option to add the bio products or fair trading products to seek t he first choice of the customers.